Nicole Toombs, JAWS Society Vendor Chair: (402) 317-5657 or firstname.lastname@example.org
Linden Mueller, JAWS Society Executive Director: (417) 886-8606 or email@example.com
- □ March 1: Program ad due to Linden; see Conference Program Ad Sizes below
- □ April 1: Complete the Sponsor Info Survey to let JAWS know important information about your attendance at the conference (name tags, electricity request, Sunday night RSVP, vendor drawing participation)
Please download this ZIP file for information from the Newport Beach Marriott. A file listing is below the download button.
Download Exhibitor Info from Newport Beach Marriott (ZIP)
ZIP File Listing
- Exhibit Order Form: Request technology
- Exhibitor Credit Card Authorization Form
- Newport Beach Loading dock map
- Newport Beach Shipping/Receiiving and Load-in/Out instructions
Sunday vendor set up is from 3-5pm, welcome reception will follow at 5 to 7pm
Monday sessions are 8 AM to 2:30 PM
Tuesday sessions are 8:30 AM to 2 PM, and a fun excursion is being planned for Tuesday nigh–stay tuned!
Wednesday sessions are 8 AM to 1 pm, with the JAWS Business Meeting and vendor drawing in the afternoon
**Vendor tear down will be at 12pm on Wednesday**
Conference Program Due Date & Ad Sizes
Please email your ad for the conference program to firstname.lastname@example.org by March 1. Ads should be submitted in PDF format, 300 dpi, and 4C color profile. For any questions about ad properties, please call Linden Mueller (see Contact Information section).
|8.75" wide x 11.25" tall
|7.125" wide x 10.25" tall
|7.125" wide x 5" tall
|3.4375" wide x 5" tall
*Dimensions include full bleed, but please consider document margins while designing: Inside (left): 1”; Outside (right), Top, and Bottom: 0.375”
Exhibit Booth Setup/Tear Down
Set-up will be Sunday, April 22, from 3:00-5:00 PM. We invite you to join us at the networking reception from 5:00-7:00 PM. If you require late set-up, please notify Nicole Toombs as soon as possible. See Contact Information section above.
Table(s), chairs, and skirting are included. We recommend that you have an exhibit booth display. The display must fit within your assigned space and cannot block access to other sponsor tables, exits, or foot traffic. JAWS Society, in conjunction with the hotel, will determine booth and table placement.
Tear down will be Wednesday, April 25, from 12-1 PM. If you require early tear down, please notify Nicole Toombs. See Contact Information section above.
Electricity, Audio, Visual
Sponsors are responsible for electricity, internet connectivity, extension cords, AV and other exhibit supplies and services. To make arrangements at sponsor expense, please contact the Event Manager at the Marriott. Please also let Nicole Toombs know your electricity requests so we can assign booth locations accordingly. Download the Exhibitor Info file above for the order form.
Mailing Exhibit Materials & Supplies
Advance ship conference materials to the hotel and retain your tracking number. Upon arrival, the front desk will help you with the arrangements for securing your materials. Address packages as follows:
JAWS Society Conference
[Name of Event Contact]
EM: Jackie Amster
Newport Beach Marriott Hotel & Spa
900 Newport Center Dr.
Newport Beach, CA 92660-6206
We have scheduled time for vendors to announce winners of their drawings at the end of sessions on Wednesday. If you wish to participate, please let Nicole Toombs know by April 1. See Contact Information section above.
On Monday, we've set aside time for all vendors to present a 60-second elevator pitch to our attendees. Please prepare a quick, succint summary of your goods or services that will entice our attendees to visit your booth. We've got a tight agenda, so please prepare this in advance and plan on sticking to the 60-second time limit.
Each attending sponsor must have a meal plan, and at least one is included in your sponsorship level (visit Sponsorship Overview for included meals). For additional meal plans in excess of those included with the sponsorship level, please contact Linden in the JAWS Society office. See Contact Information section above.
Sponsors are responsible for any and all expenses incurred, including travel, lodging, transportation, meals, setup, clean up, etc. Booth spaces should be cleaned upon departure.